Level + QuickBooks
Level for QuickBooks users
QuickBooks is a common accounting system for $0-$10M service businesses. Level is the CFO and bookkeeping team that gets the most out of it: real job costing, retainage tracking, AIA, multi-dimension reporting, and the advisory that QBO alone can't provide.
SMB accounting (QuickBooks Online and Desktop/Enterprise)
Partnership means working alongside your existing systems. Formal vendor affiliations are identified separately. Connections depend on edition, permissions and agreed scope.
What QuickBooks does
- General ledger, bank reconciliation, invoice and bill processing
- Customer, vendor, and item master
- Class and Location dimension tagging
- Projects (QBO Plus+) for job revenue + expense tracking
- Bank feed connections and rule-based classification
- 1099 tracking and basic payroll integration
Workflows to verify in your QuickBooks setup
Check your edition, configuration, people and connected tools. This list is a review scope, not a vendor-wide capability exclusion.
- Provide every reporting dimension you may need natively; available dimensions and custom fields vary by edition (Simple Start, Plus, Advanced, Desktop/Enterprise), so check current Intuit documentation
- Allocate labor burden, overhead, and equipment cost to jobs without configuration; confirm which costs your edition, payroll setup and job coding actually carry
- Track retainage receivable and retainage payable the way your contracts require without setup; confirm your edition's retainage support
- Produce AIA G702/G703 billing in every edition without add-ons; confirm your edition
- Benchmark you against contractor peers or deliver a CFO-reviewed rolling cash forecast
- Replace a CFO or a bookkeeping team
What Level adds on top
- Custom dimensions (Crew, Service Line, Division, etc.) maintained in Level's data warehouse and joined back to QBO at report time
- Real job profitability: labor burden, equipment, overhead allocation done outside QBO, reported alongside
- Retainage receivable (and retainage payable to subs, where used) tracked in separate sub-accounts with monthly journal entries
- AIA G702/G703 billing generated from Level's project data and posted to QBO, per signed engagement scope
- Multi-entity reporting rollup in Level's warehouse with intercompany eliminations reviewed, per signed scope; compare against Intuit's current multi-entity options before upgrading
- Bank-feed QA: Level reviews auto-classifications and corrects misclassifications on the cadence set in your engagement
- Monthly CFO call with proactive recommendations (Scale or Platform scope, per signed engagement)
What you see with QuickBooks alone vs. with Level on top
QuickBooks remains the system of record for the work it manages. Your accounting ledger remains the books of record. Level adds financial insight across the records connected in your engagement.
| Capability | QuickBooks alone | QuickBooks + Level |
|---|---|---|
| Dimensions for analysis | Varies by edition; check current Intuit docs for Class, Location, and custom-field support | ✓Additional dimensions in Level's warehouse; QBO carries the GL |
| Real job profitability | QBO Projects shows revenue and tagged costs; verify whether the edition and configuration carry labor burden or overhead | ✓Full margin with labor burden, equipment, overhead allocated |
| Retainage | Depends on edition and setup; confirm current Intuit retainage support | ✓Retainage receivable and payable sub-accounts with monthly JE |
| AIA billing | Confirm current edition support | ✓Generated and posted to QBO with review, per signed engagement scope |
| Multi-entity | Check Intuit's current multi-entity options, or migrate | ✓Warehouse consolidation; no QBO upgrade required |
| Bank feed QA | Bank rules apply automatically; they need review when vendors or coding change | ✓Auto-classifications reviewed and corrected on the cadence in your signed engagement |
| Monthly CFO call | Not the product | ✓Scope set by tier (Scale or Platform) and signed engagement |
Test whether you can stay on QuickBooks before migrating.
Run a stay-or-migrate check: number of entities and intercompany needs, reporting dimensions required, audit or review requirements, and Intuit's published usage limits for your edition (such as chart-of-accounts and class/location caps). If none bind, Level can add reporting outside QBO so you stay longer; if any bind, plan the migration.
When to migrate to Intacct.
Multi-entity, real dimension model needs, or audit/review requirements that QBO can't meet. Level helps with the migration when the time comes.
QuickBooks-as-destination integrations
Integration pairs supported by our reporting and reconciliation work. Each guide explains documented vendor capabilities, known failure modes and the installed records to verify. Built workflows are scoped to the engagement, licensed products and permissions; a listed pair is not a promise of a universal connector.
Frequently Asked Questions
Does Level recommend QBO or QBD?
Usually QBO, but it depends on your edition and workflow. Intuit's help article says new US QuickBooks Desktop Pro, Premier, Mac Plus, and Enhanced Payroll subscriptions stopped after September 30, 2024, while existing renewals continue, and FSM syncs to QBD need monitoring. Where QBD or Enterprise is required (specific industries, file-based workflows), Level supports both.
Will Level help me migrate from QBD to QBO?
Yes, as part of Platform engagements where it's the right move. Intuit's migration documentation notes that inventory moves to FIFO in QBO and COGS and asset reports may differ, so compare key reports before and after conversion.
How does Level get around QBO's dimension limits?
We keep the GL in QBO and put the analytics layer in a warehouse Level manages. Reports join QBO transactions to the additional dimensions at report time.
Related pages
Simple pricing
Three tiers, one ladder.
$500+/mo
Bookkeeping
The clean data layer: monthly books, reconciliations, and organized financials AI can work with.
$1,500-$5,000/mo
Scale
The full AI operating layer: custom agents, weekly actions, and benchmarks to grow margin per hour.
Custom
Platform / Multi-Office
Multi-branch benchmarking and scorecards for PE-backed and multi-location groups.
The Level team can read your QuickBooks data fluently
Free profitability audit. Start with your priorities and the records needed. A connected review of QuickBooks follows where edition, access and agreed scope allow.
No commitment. Real numbers, not generic advice.